Event Dashboard

See your event as it happens.

Smart badges and gateway sensors turn your floor into live signal during the event, then hand each sponsor a report the day after. Free to use; you pay per attendee only when you run it.

Book a demo See pricing
Sponsor report · DataForge
DF
DataForge · Gold sponsor
DevTools Week 2026
Sent 6 hrs after close
Qualified leads
142
opt-in
Avg dwell
4m 12s
+38% vs avg
Booth visits
638
2.1× target
9a10a11a12p1p2p3p
142 leads pushed to CRM
Pipeline updated automatically
The hardware

Two pieces of hardware carry the whole system.

Nothing for attendees to install, nothing for your team to babysit during the event.

Evential smart badge on a lanyard nameplate
The smart badgeA lanyard nameplate or an adhesive sticker on the badge you already print. Every attendee wears one and forgets it's there.
Evential gateway sensor with antenna
The gatewaySmall receivers placed at booths, rooms and the registration desk pick up badge signal and relay it in real time.
The dashboardSignal becomes live attendance and a floor heatmap during the event, then a sponsor report the day after.
How it works

From setup to renewal evidence.

Set up your eventImport your sponsor list and booth map
Hardware ships to youBadges and gateways set up in hours
Go live on the floorCheck-ins, traffic, and capacity in real time
Reports go out, leads go inSponsors get ROI proof, your CRM gets leads
Event analytics

Know what's happening on your floor, while you can still fix it.

The same badge data that proves sponsor ROI shows you how the event is actually going. See the bottlenecks, the dead zones and the packed rooms in real time, then act before attendees ever complain.

Session engagement

Real attendance, fill rate and drop-off for every session, what lands and what empties the room.

In practice: you notice the 2pm workshop is half full while the overflow room next door is packed, and merge them at the break.

Crowd behavior & flow

How people move between rooms, where they cluster, and which paths jam up between sessions.

In practice: the hallway by registration bottlenecks at 9am, so next day you open a second entrance.

Live floor heatmap

A real gradient heatmap of your venue built from badge density, so brighter areas mean more visitors.

In practice: a speaker asks for a live show of hands and sees the result on stage in seconds.

Safety & compliance

Live capacity and overflow alerts, plus built-in privacy compliance templates. Movement data is anonymous by default.

In practice: the main hall hits 96% and you get pinged to open the overflow room before the fire code is an issue.

Recommended optimizations

Concrete fixes ranked by impact, where to move a session, reroute traffic, or relocate a quiet booth.

In practice: the dashboard suggests moving a popular talk to the big room tomorrow, and you do.

Automations

Trigger waitlist releases, overflow routing, sponsor alerts and report delivery automatically when activity crosses a threshold.

In practice: when a session frees up 8 seats from no-shows, the waitlist is notified without anyone lifting a finger.

Better events make sponsors easier to keep.

Engagement data doubles as renewal evidence. When you can show a sponsor their booth got 2× the traffic because you rerouted the floor toward them, next year sells itself.

See it in a real deployment
dashboard.evential.co · Live
Questions

Straight answers.

The dashboard is free to use. You pay $3.99 per attendee per event, which covers the badge hardware, sponsor ROI reports and event analytics. See pricing →
No. The smart badge does the work. There's nothing for attendees to install and no behavior change required.
Yes. Movement data is anonymous by default, badge IDs, not personal information. A contact only becomes a lead when an attendee opts in. Privacy compliance templates are built in.
Hours, not weeks. Badges and sensors ship ahead of time; gateways are placed around the venue and you're live. Venue operators can install permanent gateways so every booked event activates automatically.

See what your event actually delivered.

Book a 30 minute demo and we'll walk you through a live dashboard and a real sponsor report.

Book a demo or find sponsors free first